Privacy Policy Trivium BI

Last Updated: February 14, 2024

Trivium BI, LLC. (hereinafter referred to as “Trivium BI,” “us,” “we,” “our,” or “Company”) has created this Privacy Policy to disclose how we collect, use, share, and protect information about you, as well as to inform you of privacy rights you may have and how to exercise them. Trivium BI is committed to protecting the privacy and security of your information. This Privacy Policy applies to anyone who interacts with Trivium BI through our offices, websites, products, and services (collectively, our “Services), except as excluded below.

By accessing or using our Services, you consent to the use of information that is collected, submitted, used or disclosed as described in this Privacy Policy and to the updates to these policies posted here from time to time.

This Privacy Policy applies to the personal information of users of our Services except as described below.

Information collected, used, or disclosed in Trivium BI's capacity as a service provider to its clients is governed by relevant contracts or service agreements. This Privacy Policy does not apply to the practices of third parties that we do not own or control (such as third-party websites that you may access from our website(s) and/or our application(s) (collectively, “Website”), or to individuals that Trivium BI does not employ or manage. We have no control over or responsibility regarding the information collected from you by others, such as third-party websites that you access through links on our Website. Instead, such information practices are governed by those entities’ privacy policies. Please review the privacy policies of any third-party websites for information on how those entities collect and use your information.

Types of Personal Information We Collect

Personal information means any information that identifies, relates to, describes, or could be reasonably associated or linked with a particular person or household. It also includes other information that may be associated with you, such as your usage data, location, preferences, or interests, if that information can be used to identify you, your household, or your device, or any other information as otherwise defined under applicable law. The types of personal information we collect about you depend on your interactions with us and are described in more detail below.

Trivium BI collects the following types of information from you and other users who use our Website or Services:

Individual Identifiers: includes your name, username, and contact information such as mailing address, phone number, and email address.
Usage and Technical Information: includes features that gather information about how users use our Website or Services. This assists us with keeping track of preferences, creating a more tailored user experience, and better serving users’ particular interests and needs. This information may include: IP addresses, Website pages viewed and the duration, browser or operating system information, mobile device type, system settings, and aggregate and/or deidentified data related to a person’s interaction with our Website.
Communications with Us, Preferences, and Other Information you Provide to Us: includes any messages, opinions, and feedback that you provide to us, your user preferences (such as in receiving updates or marketing information), and other information that you share with us when you contact us directly (such as for customer support services).

How We Collect Personal Information

We generally collect personal information for our legitimate business purposes and in relation to the Services we provide to you as follows.

Personal Information You Provide to Us: We collect information that you decide to share with us. For example, we collect personal information directly from you when you engage with our Services through our Website, contact us via email or a form on our Website, engage with us on social media, or otherwise interact with us or use our Services. At times, we may require you to provide certain information, including personal information, in order to provide you with Services you request. For instance, we may require you to provide your name and email address when you use our Services. We may also require you to provide your name, email address, or other contact information when you contact us with a question or comment. In some circumstances, we will not be able to further our relationship with you without certain personal information. We will inform you at the relevant time if this is the case.

We collect any other information or content you provide to us, such as when you provide feedback about our Services or make other submissions to us or use other features of our Services that may be offered from time to time, which may require the collection of certain personal information in order to utilize the features. Examples of user content data may include information about your opinions, feedback, preferences, and any other personal information you choose to provide in your interactions with us.

Personal Information We Collect Automatically: We automatically collect certain personal information when you access and use our Services. The types of information we collect may include:
1. Internet Activity. We collect certain information about your internet activity when you use our Website and Services. Such information may include your IP address.
2. Usage Data. Trivium BI collects information about your activity on our Services via cookies and similar technologies. Please see the “Cookies” section below for more information on cookies and your cookie choices.
Personal Information We Collect From Other Sources: We may collect personal information about you from other sources such as publicly available sources, and/or other external agencies, but always in accordance with the authorization procedures and privacy settings you establish with the other sources.

How We Use Your Information

Trivium BI may use the information it collects in a variety of ways for its business or commercial purposes, such as to:

Fulfill your orders for products and services;
Provide requested services and information;
Respond appropriately to your inquiries;
Update your account, orders and transactions;
Discharge our contractual obligations to you;
Comply with any legal obligations that apply to us; and
Customize your experience on the Website.
We may use your email address to send you marketing emails to a designated email address. If you do not wish to receive such marketing emails, you may opt out by following opt-out/unsubscribe instructions included in such emails.
We may collect personal data about you (namely, your position, specialty and publications) from publicly-available resources such as company, university, and publications websites, and combine it with personal data we have collected about you, to complete our customer profile of you in support of our sales and marketing activities.

How We Disclose Your Information

We may disclose your personal information to third parties to help provide our Services to you. For instance, we may disclose your information with our service providers to respond to your requests or to provide customer service. We may also provide your personal information to third parties who assist us in providing certain services. For example, we may provide the information we collect from you to our cloud hosting service providers, or our payment card processing providers. We may also disclose your information to our affiliates.

We may disclose your information to the following types of entities and third parties:

Service Providers: Trivium BI may engage fulfillment companies, service providers, individuals, and agents to facilitate and help us provide our Services. Such service providers perform tasks, services, or functions on our behalf, or assist us in analyzing how our Services are used or delivered. Service providers may assist us with marketing, web hosting or development, technical support and other support services. Trivium BI reserves the right to provide personal information to such companies to the extent it may be necessary for them to provide services to or on behalf of Trivium BI. Any such companies must agree to maintain the confidentiality of any personal information we may provide to them and are contractually obligated not to disclose or use it for any other purpose. Such companies may also collect personal information directly from you in connection with providing their services, and they will have the right to provide that personal information to us. Such other companies may not use your private or personal information for purposes other than providing services through or on behalf of Trivium BI.
Law Enforcement or Other Lawful Authority: We may from time to time be required to provide information to law enforcement or other governmental authorities pursuant to a warrant, court order, or other lawful process.

Securing Your Information

Trivium BI takes the privacy and security of your information seriously, and uses reasonable, appropriate and customary procedures and technologies to help protect the confidentiality of any personal information we collect. Trivium BI employs reasonable administrative, physical, and technical safeguards to protect the information we collect, process, and store. However, no website, network, or system can be absolutely protected against intentional or malicious intrusion attempts despite taking appropriate and reasonable precautions. Furthermore, Trivium BI does not control the devices, computer or network through which you access the Website or over which you may choose to send personal information or other information to us, and therefore cannot prevent potential interceptions or compromises to your information while in transit. Trivium BI makes no guarantee as to the security, integrity or confidentiality of any information transmitted to or from us. Trivium BI is committed to safeguarding your information to the best of its ability but cannot guarantee the security of electronic communications or transmission made over the Internet.

Retention and Deletion of Personal Information

We will retain your personal information for as long as necessary to provide our Services, and as necessary to comply with our legal obligations, resolve disputes, and enforce our policies. Retention periods will be determined taking into account the type of information that is collected and the purpose for which it is collected. Under applicable regulations, we will keep records containing client personal information, account opening documents, communications and anything else as required by applicable laws and regulations. We will not retain your personal information longer than reasonably necessary for the purposes for which the information was collected.

We may rectify or remove incomplete or inaccurate information, at any time and at our own discretion.

The Website uses cookies – small data files stored by your web browser on your device’s hard drive – to track which areas of our Website are used the most and to help us make our Website more informative and user-friendly, and other purposes as described in this Policy.

Trivium BI may receive, store and use the information you enter on our Website or which is collected during your visit to our Services. Information collected via cookies or similar technologies will generally not personally identify you, but may include the date and time of your visit, pages accessed, the web browser you use, your IP address, the internet address of any website from which you linked directly to our Website and related types of information.

Our Website uses the following types of cookies:

”Session cookies” which are stored only temporarily during a browsing session in order to allow normal use of the system and are deleted from your device when the browser is closed;
”Persistent cookies” which are read only by the Website, saved on your device for a fixed period and are not deleted when the browser is closed. Such cookies are used where we need to know who you are for repeat visits, for example to allow us to store your preferences for the next sign-in;
”Third party cookies”, which are set by other online services who run content or services on the page you are viewing. For example, we utilize analytics services to monitor and analyze our Website traffic, and outside companies that assist us with marketing.

Children’s Privacy

All of our Services, including our Website, are intended for adult audiences, and are not directed to or meant for individuals under the age of 16 (“Children”). As such, we do not knowingly collect personal information from anyone under the age of 16, and Children under 16 may not use our Services. If you are under 16, do not attempt to register for or use any of our Services and do not provide us any personal information about yourself.

If you are a parent or guardian and you are aware that your child has violated this Privacy Policy and provided us with personal information, please contact us. If we become aware that we have collected personal information from Children without verification of parental consent, we will take steps to remove that information from our servers.

Privacy Information for California Residents

Trivium BI has in place policies and procedures to facilitate the exercise of privacy rights available to California residents. If you are a California resident, California law requires us to disclose the following information with respect to our collection, use, and disclosure of personal information.

Your Privacy Rights Subject to certain limitations, if you are a California resident, you have the following rights under California law:
- Right to Access: You have the right to have access to your personal information upon verifiable request. You may receive a copy of such information upon receipt of a verifiable request, along with other information related to the collection or processing.
- Right to Correct: You have the right to correct inaccuracies in the personal information that Trivium BI holds about you upon receipt of a verifiable request.

Right to Disclosure of Direct Marketers: You have the right to have access upon simple request, and free of charge, the categories and names/addresses of third parties that have received personal information for their direct marketing purposes.
Right to Information About Collecting, Selling, Sharing, or Disclosing Personal Information: Upon receipt of a verifiable request, you may obtain a list of:
- The specific pieces of your personal information Trivium BI holds;
- The categories of personal information collected about you, sold to or shared with third parties, or disclosed to third parties for business purposes;
- The categories of personal information sold or shared within the last 12 months;
- The categories of sources from which personal information is collected;
- The business or commercial purpose for collecting, selling, or sharing personal information; and
- The categories of third parties with whom personal information is shared, sold, or disclosed for a business purpose.
Right to Opt-Out of the Sale or Sharing of Personal Information: California residents have the right to opt-out of the sale or sharing of their personal information under certain circumstances. As noted elsewhere, we do not “sell” or “share” your personal information as those terms are defined under the California Consumer Privacy Act (“CCPA”).
Right to Deletion: You have the right to obtain the deletion of your personal information in the situations set forth by applicable data protection law and upon receipt of a verifiable request.
Right to Limit: You have the right to limit certain uses or disclosures of sensitive personal information. Our uses of sensitive personal information are described in the Sensitive Personal Information section above.
Right to Non-Discrimination. As defined under relevant law, you have a right to non-discrimination in the Services or quality of Services you receive from us for exercising your rights.

Please contact us utilizing the methods listed in the “Contact” page in relation to exercising these rights. We may ask you to provide information about yourself so that we can verify your identity as part of this process. This information may include your name, email address, and any other information necessary to reasonably verify your identity, to ensure that your information is not shared with anyone impersonating you. We may ask for additional information if we have difficulty confirming your identity. Once we have verified your identity, we will work to fulfill your request in a timely manner. Please note there may be some situations in which we are unable to fulfill your request, such as if we cannot find any information about you within our systems. Additionally, we may not be able to honor a deletion request in some situations, such as if your information is necessary to fulfill the Services you requested or meet a legal obligation. We will inform you whether we can fulfill your rights request. We will not share information or otherwise honor requests unless we can confirm the request is a “verifiable request”.

Privacy Rights Information for European Union Data Subjects

As provided under applicable law and subject to any limitations in such law, you may have the following rights:

Cookies. Opt-out of non-necessary cookies.
Access. You may ask us to provide you with a copy of the personal data we maintain about you, including a machine-readable copy of the personal data that you have directly provided to us, and request certain information about its processing.
Rectification. You may ask us to update and correct inaccuracies in your personal data. You also may ask us to complete information you believe is incomplete.
Erasure. You may ask to have your personal data anonymized or deleted, under certain conditions.
Restrict Processing. You may request that Trivium BI restrict the processing of your personal data, under certain conditions.
Object to Processing. You may object to Trivium BI's processing of your personal data, under certain conditions.
Data Portability. You may request that Trivium BI transfer the data that we have collected to another organization, or directly to you, under certain conditions.
Consent Withdrawal. You may withdraw any consent you previously provided to us regarding the processing of your personal data at any time and free of charge. We will apply your preferences going forward. This will not affect the lawfulness of the processing before you withdrew your consent.
Right Not to Be Subject to Automated Individual Decision-Making. You have the right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you.
If you would like to exercise any of these rights, please submit your request by contacting us
.

If you make a request, we will try to comply with your request as soon as reasonably practicable. Note that applicable laws contain certain exceptions and limitations to each of these rights. We may reject your request, as permitted by applicable law.

Please also note that, in many circumstances, Trivium BI is a “data processor” under the EU General Data Protection Regulation (the “GDPR”) and its customers are the “data controllers.” Therefore, Trivium BI customers, and not Trivium BI, determine how and why personal data submitted to the Trivium BI Service is used, either by or at the direction of such customers.

As data controllers, Trivium BI's customers are responsible for disclosing and responding to the rights of individuals with respect to their personal data and other information regarding the collection and use of that personal data in accordance with the GDPR. If we are a data processor and receive your request, we will forward your request to the appropriate data controller.

Changes to this Online Privacy Statement

We reserve the right to change this Privacy Policy from time to time. We will alert you when changes have been made by indicating the date the policy was last updated as the date the privacy policy became effective. It is recommended that you periodically revisit this page to learn of any changes.

Consent

By using our website, you hereby consent to our Privacy Policy and agree to its Terms and Conditions.

Use of this site signifies your agreement with the following terms of use. If you do not agree with any of these terms of use, please do not use this site. Trivium BI reserves the right, in its sole discretion, to modify these Terms of Use at any time and you agree to be bound by such modifications through your use of the Company’s site.